No matter where your email currently lives and where it is going, we provide the technical expertise to move it safely.
Our Email Migration Process
Every migration project starts with understanding your current setup. Businesses often have mixed accounts, outdated servers, or unique folder structures, and our job is to ensure the move is smooth and accurate.
Assessment & Planning
We begin by analysing your existing email environment. This includes:
-Total number of users and mailboxes
-Current hosting provider
-Storage requirements
-Security features and compliance needs
-Calendars, contacts, and shared mailbox setups
-Third-party integrations and mobile devices
-Cloud storage such as Google Drive and Microsoft OneDrive
Proper planning is the key to a painless migration.
Preparing the Destination Platform
We configure your new email platform to match your business requirements, ensuring:
-Proper mailbox creation
-Secure password policies
-Folder structures
-Shared mailboxes and groups
-Calendars and permissions
-Mobile and desktop access
-Security and compliance settings
Your new environment is built and tested before any data transfer begins.
Data Migration
The core of the project involves securely transferring the following:
-Emails
-Attachments
-Calendars
-Contacts
-Notes
-Shared mailboxes
-Distribution lists
-Public folders (where applicable)
-Cloud storage files
We ensure data integrity throughout the process and maintain detailed logs so nothing is missed.
DNS & Domain Changes
When moving to a new provider, DNS changes are required to direct incoming mail to the new service. We manage all DNS updates, including MX records, SPF, DKIM, and DMARC configurations, to ensure both deliverability and security.
Cutover & Go-Live
The switchover is timed for minimal impact on your team. We typically carry this out after hours or during low-traffic periods. At go-live:
-All mail is redirected to your new system
-Users gain immediate access
-Devices and apps are updated
-Testing verifies everything is working
Post-Migration Support
Once the migration is complete, we remain available to assist with:
-Troubleshooting issues
-Configuring additional devices
-Training staff on new features
-Fine-tuning security settings
-Monitoring deliverability
Our support ensures your business fully benefits from the new system.
Email Security During and After Migration
Email security is a crucial consideration for any migration project. With modern cyber-threats—including phishing, spoofing, account takeovers, and ransomware—your new email system must be protected from the moment it goes live. Our approach places data protection and best-practice security at the centre of the entire process.
Protecting Your Data During Migration
All data transferred between your old and new platforms is handled with strict confidentiality and encryption. We use secure transfer channels, restricted administrative access, and detailed logging to ensure your information is safe at all stages. Credentials, DNS data, and account details are managed according to strict security protocols.
Strengthening Your Email Security in the New System
Once your email is migrated, we configure your platform with modern, recommended security practices. This includes:
-Multi-Factor Authentication (MFA)
-Advanced phishing and malware filters
-SPF, DKIM, and DMARC authentication policies
-Secure password rules and account protections
-Role-based admin access
-Conditional access rules or device-based security
-Data Loss Prevention (DLP) policies
-Encryption options for sensitive communication
These measures help protect your business from unauthorised access, impersonation attacks, and email-borne threats.
Migrate to Microsoft 365 or Google Workspace with Confidence
Many London businesses today are moving to Microsoft 365 or Google Workspace to take advantage of cloud-based tools, improved security, and better collaboration functions. We specialise in migrations to both platforms and help you choose the best option based on your workflow, applications, and budget.
Microsoft 365 Migration
Ideal for businesses relying on Windows, Office applications, shared mailboxes, and advanced security policies. We configure your environment, from Teams to OneDrive and SharePoint.
Google Workspace Migration
Perfect for teams that prefer Gmail, Google Drive, and browser-based tools. We manage the migration of mail, calendars, contacts, and files to ensure everything is set up correctly.
Why Email Migration Matters
Relying on outdated or unsupported systems can lead to:
-Slow performance
-Higher security risks
-Limited storage
-Poor spam filtering
-Compatibility issues
-Inefficient remote access
A modern email platform improves productivity, strengthens security, and allows your business to scale with confidence.
Who We Work With
Our clients include:
-Small businesses
-Startups
–Legal and financial firms
–Healthcare providers
-E-commerce businesses
-Non-profits
-Freelancers and consultants
Whether you have 3 mailboxes or 300, we offer the same high-quality service and attention to detail.
Get Started with Professional Email Migration in London
If your business is ready to upgrade its email system, streamline communication, and secure its data, our team is here to help. We provide transparent pricing, expert guidance, and a smooth migration experience from start to finish.
Contact us today to discuss your requirements and receive a tailored plan for your email migration project.
